TIPS TO ORGANISING A MEMORABLE EVENT

Mcs woowing the audience at Miss Tourism, Uganda 2016 Beauty contest              Photo Credit Ssebuuma Ivan's Photography

Quite often we have attended social functions and we always rate the quality of the function depending on the services provided sometimes by people we may never have expected to meet at all. The host has invested his substantial capital andinvaluable time to make it happen yet may not be reachable by everyone at the function and therefore his assembled team are conveyor belts between him and the guests. There should always be effective communication flow between the two parties (guests and host) necessitating delivery of very accurate information at an appropriate time. Read the environment cautiously, package the message very appropriately and deliver it on time. Hastily delivered message may cause panic, suspicion or embarrassment when retrieving it with apologies while withholding message makes it stale and old news at the time of delivery.

Make the function colourful and entertaining to suit the occasion. The dressing code, body posture and gesture, the tone and volume of talking and other minor things send messages to the guests and appropriately move them in certain moods. Read ahead of function and have facts on your finger tips, spice and sweeten them up and deliver them each at its appropriate time and tone. Take control of guests’ moods and keep them on their toes with timely excitements after another.

Be eloquent, smart, fast learner and alert of events even outside your background to make the event sociable.  Quickly take control of guests’ moods, get their names right, blend with them and make them feel welcome and at ease. Very fast read their gender composition, dressing code, estimate their age bracket. Do not over assume you are always right. Your assessment and judgement may be wrong. When in doubt tactfully and politely inquire and get answers from them without appearing to be sectarian. In most cases these are some factors that determine particular groups’ interests and give you an angle of how to keep them entertained.

Going an extra mile to keep the guests entertained. Colouful dressing and rare dancing strokes. Photo Credit Ssebuuma Ivan

An event should have a lifespan however entertaining and colourful and cannot last forever. It becomes monotonous and boring. The first sin was committed in the Garden of Eden according to our Christian teachings yet it was most beautiful place ever created.  Work within time schedule to appropriately convey the intended messages accompanied by entertainment.  Guests put aside their routine activities to grace your occasion and there is life beyond this occasion. Do away with unnecessary delays. Should there be unplanned interruptions towards delivery of quality service, be innovative enough and have plan B. No one wants to be held at ransom or prisoner against his will by unplanned events. Having an innovative team that reads events ahead of time is one sure way of delivering quality and timely service on an occasion.

With good planningand a team aware of the importance of an event and ready to offer their utmost to its success, there is no doubt anyone can organise an event that will raise eyebrows of guests and pierce everlasting impressions in their hearts.